Hunters Point Homeowners Association (HPHOA) Board Meeting

 November 3, 2009

1.   Order:

a.   The HPHOA Board  Meeting was called to order by Tony Toniolli, the Board President, at 7:00 P.M. at the Utzke residence

2.   Attendance:

Present:

      Tony Toniolli                                  President
      Bob Biggers                                   Fire Mitigation
      Dick Utzke                                    Treasurer
      Bill Montero                                   Covenants/Architecture
      Frank Bluestein                               Projects Engineering

      Absent:

      Carol Lubell                                    Covenants/Architecture
     John Sell                                       Secretary
      Nancy Winkler                               Welcome Committee
      Paula Tomlinson                             Newsletter
        Bill Donaldson                                Webmaster

      Guests:

      Bob Shaw – Board Member Volunteer
      Todd Campbell – Board Member Volunteer

3.   Reports of Association Activity:

a.   Order of Business (Tony Toniolli):

President opened the meeting by stating that the meeting would be devoted to 2010 budget, therefore in the interest of time, only items requiring immediate attention would be discussed. 

President stated that following our last General Membership Meeting in May ’09,  invitations to the Board Meeting were extended to those individuals who expressed interest in serving on the Board.  Two individuals are Bob Shaw and Todd Campbell.    Since both have been attending meetings since our last General Membership Meeting in May and since this meeting will be devoted to 2010 budget the President suggested that this might be the best time to assign understudy positions.  Understudy positions were recommended as follows:  Bob Shaw, understudy Treasurer and Todd Campbell understudy Projects Engineer.  In turn, appoint Frank Bluestein to the position of Vice President.  A motion to this effect was made, seconded and passed.

b.   Secretary’s Report Tony Toniolli (John Sell ABSENT):

October 2009 minutes received via email were approved as corrected.

d.   Project Engineer’s Report:  Frank Bluestein

Park Sprinkler system has been winterized.

e.   Covenants/Architectural Control Committee: Bill Montero (Carol Lubell – ABSENT):  New HPHOA signage authorizing construction have been posted on properties where construction is being conducted.  Compliments were extended on the quality and appearance of the signs.

f.    Fire Mitigation Report (Bob Biggers):

Nothing to report

g    Web Master (Bill Donaldson absent)

No report.

h.   Newsletter (Paula Tomlinson – (ABSENT)

No report.  Treasurer will publish and distribute dues notices on December 15^th.  One page newsletter will accompany the notices.  

i.    Welcome Committee (Nancy Winkler (ABSENT)

j.    Treasurer’s Report (Dick Utzke / Bob Shaw)

Draft 2010 budget was submitted to the Board by the Treasurer.  Budget was reviewed and discussed by Board members. There will be an $8.00 annual increase in the regular dues to cover the $8.00 increase in the waste disposal service.  The Private Drive dues will remain the same as in 2009.  Those homeowners than have elected to participate in the new recycling program will be charged an additional $60 annually to cover the $60 that Bestway Disposal will charge us. Income is projected to cover the projected expenses for 2010.  The Budget was voted on and approved by the Board.  Details can be found on the accompanying budget sheet. 

There are no special financial assessments in effect and none are contemplated.  The financial position of the HPHOA is sound and it is expected to remain that way.

4.  Old Business:

None.

5.  New Business:

Resident at 1626 Oak Hills Drive complained of ice on the street following snow storms.  Although the snow is plowed, the shade cast on the road from the trees in the park prevent complete melting.  A suggestion was made by resident at 1626 Oak Hills Drive to place a sand container on the edge of the street so homeowners / guests do not get stuck in the cul-de-sac.  This subject was discussed and board suggested that the resident take the initiative to purchase a sack of sand, keep it in his/her garage and spread it on the front of their residence as required.  This subject had been discussed in past years and the same solution was recommended by past Boards.  However, following the meeting, a message outlining the requirements for a plan to be submitted by residents at 1626 Oak Hills Drive was passed to Carol Lubell for delivery.  Plan calls for: size of container, where container is to be located, where sand is to be obtained, how sand is to be replenished, who will spread the sand on street when required, who will maintain and clean up around the container throughout the year and who will clean the residual sand off the street at the end of the season.  This will provide the Board with necessary information to confirm or revoke the decision regarding this issue.

6.  Adjourn:  Meeting was adjourned at 8:00 PM.

Respectfully submitted by Johnnie “Tony” Toniolli in the absence of Secretary.