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Board Meeting Minutes, May 19, 2009 |
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1. Order: a. The HPHOA Board General Membership Meeting was called to order by Tony Toniolli, the Board President, at 7:00 P.M. at Firestation # 18 located off of Centennial Road. 25 households were in attendance and nine proxies’ votes were also available. 2. Attendance: Present: Tony Toniolli
President Absent: Carol Lubell
Covenants/Architecture 3. Reports of Association Activity: a. Order of Business (Tony Toniolli): President welcomed all the attendees and introduced the members of the board. He requested the tone of the meeting be informal and interactive. Agenda for the meeting was reviewed b. Secretary’s Report (John Sell): April 2009 meeting minutes were reviewed and approved. One of the attendees asked why the meeting minutes did not include more detail. Secretary responded that the current minute’s format is the most efficient while capturing what was discussed at each meeting. All residents have the opportunity to contact either the secretary or any member of the board should they have questions about the respective monthly board meetings. c. Treasurer’s Report (Dick Utzke) Various line items were reviewed. Currently, four homeowners are still delinquent on their annual homeowner dues and will be assessed 1.5% interest per month for each month they are late. Discussion of excess garbage and what the contracts states with Bestway. In addition, the contract with Bestway Garbage disposal will be changing at the end of this calendar year. An additional $60.00 per year fee will be assessed for those who wish to recycle. Residents will be issued an additional 64 gallon garbage container dedicated to recycling materials. There was a thorough discussion of what can be recycled and what can’t. This will be made clearer by Bestway in the future with the new contract. There are no special financial assessments in effect and none are contemplated. The financial position of the HPHOA is sound and it is expected to remain that way. d. Project Engineer’s Report (Frank Bluestein): A review of the resurfacing/resealing/repair of the tennis court was provided. It will take two days to complete when the weather conditions are appropriate. A new combination to gain access to the tennis court will be provided by community email. Residents requested the time limit for tennis play be increased from 1 hour to 1 hour and 30 minutes. Board APPROVED this request. e. Covenants/Architectural Control Committee Report (Carol Lubell/Bill Montero – ABSENT): President briefed since the POCs were absent and provided a review of the Top 10 Covenant violations and asked everyone to keep these in mind while using common sense. f. Fire Mitigation Report (Bob Biggers): HPHOA received a national Level Award due to its outstanding Fire Mitigation program. Matching grants from FEMA and a 2 for 1 rate has meant there have been no out of packet expenses for the HPHOA. A review of how we can get these matching dollars were also provided (Stucco, steel roof, labor hours, etc) as long as receipts are provided the HPHOA will receive credit. Community Clean-up will be on Saturday, 30 May starting at 8 AM at the park. Refreshments will be provided before and following the clean-up. A dumpster will be provided for the trash. The chipper will be available on 6-7 July. g Web Master (Bill Donaldson) New provider will be acquired for the website and no interruption of service is expected. www.hunterspoint.us h. Newsletter (Paula Tomlinson – ABSENT) No report. i. Welcome Committee (Nancy Winkler - ABSENT) No report j. Recognition of Board Members Bob Biggers, John Sell, Tony Toniolli, and Dick Utze were all recognized after completing a three-year term in their respective positions. Call for volunteers for the Board. While all Board Members have elected to remain on the Board for another term, two volunteers stepped forward. They are Don Milner and Todd Campbell. We plan to orient them to the Board duties through participation, and then decide what positions they may desire. Once decided, they will train for that position. 4. Old Business: None. 5. New Business: Kaye Trusty briefed on the Community Garage Sale for Saturday, 13 June from 8 AM to 4 PM. Eight households have signed up thus far, the goal is to have 20 or more households participate. HPHOA will assist with advertising. Jim Patton gave a brief on the email distribution list and how it works. Email addresses will never be available or visible to others on the list. Mr. Patton must receive the member’s permission before they will be put on the list 6. Adjourn: Meeting was adjourned at 8:10 PM.
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