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Board Meeting Minutes, June 9, 2009 |
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1. Order: a. The HPHOA Board General Membership Meeting was called to order by Tony Toniolli, the Board President, at 7:30 P.M. at the Lubell residence. 2. Attendance:
Present: Absent: Guests:
3. Reports of Association Activity: a. Order of Business (Tony Toniolli): President opened the meeting and thanked everyone for all the help with the General Membership meeting and the Community Clean-up. There was strong participation with the clean up, a total of 44 residents donated time. Board voted “YES” to donate $50 to the local Firehouse as a way to say thank you for the use of their facility for the General Membership meeting. President announced the call for a Vice-President. Board also voted to move the monthly meeting to a 7:00 PM start time. b. Secretary’s Report (John Sell): May 2009 minutes were approved. c. Treasurer’s Report (Dick Utzke) Various line items were reviewed. Currently, four homeowners are still delinquent on their annual homeowner dues and will be assessed 1.5% interest per month for each month they are late. Lawn service started; dumpster hired for Community Clean-up. A $5,000, 5-Yr CD with a 3.75% interest rate of return was purchased. There are no special financial assessments in effect and none are contemplated. The financial position of the HPHOA is sound and it is expected to remain that way. d. Project Engineer’s Report (Frank Bluestein): Discussion of installing a ceiling in the gazebo at the park to prevent nesting by the birds. Concerns about the constant water run-off from the Ryan’s house (Corner of Oak Hills and Hunter’s Point Lane – will follow-up with the resident. Talk with Griffith Maintenance to possibly install a turn-off meter for water conservation. New rock and boards are needed at the park – will look into replacing this. Signage will be need for tennis court reservation. e. Covenants/Architectural Control Committee Report (Carol Lubell/Bill Montero – ABSENT): Nothing new to report since last meeting f. Fire Mitigation Report (Bob Biggers): HPHOA is on FireWise chipping schedule for Monday & Tuesday, 6-7 July. 305 fire mitigation hours have been reported to date. This includes 3 hours per person who attended the clean-up as well as other reported hours. A total of 16 homes have requested chipper support, therefore we expect more to be reported as the chipper date approaches. g Web Master (Bill Donaldson) New host server is now in place; so far the website has run without any major problems. $70 was provided to pay for the switch to the new, more efficient server. Jim Patton was looking for president’s approval of mass emailings. h. Newsletter (Paula Tomlinson – ABSENT) No report. President thank Paula for the excellent newsletter she created for the homeowners. i. Welcome Committee (Nancy Winkler - ABSENT) No new neighbors to report. 4. Old Business: None. 5. New Business: Board discussed what roles new volunteers could serve on the Board. Board will invite those interested to the next meeting in July. Mr Bob Shaw who was present at this meeting is looking to help out. There was also discussion of approaching the city to put a light in at the cul de sac on Oak Hills. This would help prevent any mischievous activity. 6. Adjourn: Meeting was adjourned at 8:28 PM. |