Board Meeting Minutes, July 14, 2009

1.   Order:

a.   The HPHOA Board  Meeting was called to order by Tony Toniolli, the Board President, at 7:05 P.M. at the Biggers residence

2.   Attendance: 

Present:
      Tony Toniolli                                  President
      Bob Biggers                                   Fire Mitigation
      Bill Donaldson                                Webmaster
      Dick Utzke                                     Treasurer
      Bill Montero                                   Covenants/Architecture     

      Absent:
      Frank Bluestein                               Projects Engineering
      Carol Lubell                                   Covenants/Architecture
      John Sell                                         Secretary
      Nancy Winkler                               Welcome Committee
      Paula Tomlinson                             Newsletter

      Guests:

      Bob Shaw – Board Member Volunteer

3.   Reports of Association Activity:

a.   Order of Business (Tony Toniolli):

President opened the meeting by going through the agenda and calling for additions.  None were added.  President stated that invitations to the Board Meeting were extended to those individuals who expressed interest in serving on the Board.  They are: Bob Shaw, Todd Campbell and Don Milner.  2009 completed events were reviewed as follows: Newsletter, General Membership Meeting, Spring Clean-up, Garage Sale, FireWise Chipping and several projects as contained in Projects report.

b.   Secretary’s Report Tony Toniolli (John Sell ABSENT):

June 2009 minutes received via email were approved as corrected.

c.   Treasurer’s Report (Dick Utzke)          

Various line items were reviewed.  Two CD’s will mature on 10/19/2009.  A short discussion regarding reinvestment of these funds followed with decision tabled until all Board members could make inputs.

As decided last meeting, pastries were provided to Fire Station #18 in appreciation for the use of their facility for our General Membership Meeting.

Currently, four homeowners are still delinquent on their annual homeowner dues and will continue to be assessed 1.5% interest per month for each month they are late.

There are no special financial assessments in effect and none are contemplated.  The financial position of the HPHOA is sound and it is expected to remain that way.

d.   Project Engineer’s Report Tony Toniolli (Frank Bluestein ABSENT):

The following report was submitted by Frank via email.  Junipers in the park have been removed, rocks by the picnic table replaced and retaining wall installed around sprinkler control.  Contact regarding water shut off system will continue.  Tennis court should be resurfaced late this month or early August.  Weather has been the issue.  Appointment system will be posted when court is completed.

e.   Covenants/Architectural Control Committee Report (Bill Montero (Carol Lubell – ABSENT):

Nothing new to report.  Neighbor John Morris who lives at 1710 Pinnacle Ridge Lane and other neighbors have issues with three properties on Pinnacle Ridge Lane.  John’s phone number was given to Bill for follow-up.

Walk-About was briefly discussed.  The following names were mentioned as possible participants to be contacted by Carol Lubell: Todd Campbell, Carolyn DeKok, Linda / Ken Riley and Georgine Fries.

Water problem flowing across the sidewalk on Oak Hill Drive from 1920 Hunters Point Lane was discussed.  Carol Lubell intended on researching the problem with the homeowner. Due to her absence,  no report was available at this meeting.

f.    Fire Mitigation Report (Bob Biggers):

FireWise Chipper Service was completed week of 6 July.  648 hours of Fire Mitigation labor have been reported to date.  74 properties benefited from chipper service.  Both a chipper progress and final report were published and placed on email and the internet.  The final report contained a caution for next year.  All homeowners desiring chipper service MUST submit their names and addresses to HPHOA Fire Mitigation point of contact for submission to FireWise.  If names are not on the submitted list, FireWise will NOT dispose of the slash and homeowners will be responsible for its disposal at their expense.

g    Web Master (Bill Donaldson)

New host server is now in place and operating satisfactorily.  Bill will send the invoice to the Treasurer.

h.   Newsletter (Paula Tomlinson – ABSENT)

No report.  Question was discussed as to whether or not another newsletter would be required this year.  In the past, second newsletters were circulated in the event there was a second clean-up.  Bill Montero suggested that it might be beneficial to have a second clean-up.  Following discussion decision was made to observe the area and depending upon need would consider a second clean-up.

i.    Welcome Committee (Nancy Winkler (ABSENT)

No report.

4.  Old Business:

None.

5.  New Business:

6.  Adjourn:  Meeting was adjourned at 8:00 PM.