Board Meeting Minutes, August 11, 2009

1.   Order:

a.   The HPHOA Board  Meeting was called to order by Tony Toniolli, the Board President, at 7:05 P.M. at Tony Toniolli’s residence

2.   Attendance: 

Present:
      Tony Toniolli                                  President
      Bob Biggers                                   Fire Mitigation
      Bill Donaldson                                Webmaster
      Dick Utzke                                     Treasurer
      Bill Montero                                   Covenants/Architecture
      Frank Bluestein                              Projects Engineering
      Carol Lubell                                   Covenants/Architecture
      Nancy Winkler                               Welcome Committee

      Absent:
      John Sell                                         Secretary
      Paula Tomlinson                             Newsletter

      Guests:
      Bob Shaw

3.   Reports of Association Activity:

a.   Order of Business (Tony Toniolli):
President opened the meeting by going through the agenda and calling for additions.  None were added.  President stated that invitations to the Board Meeting were extended to those individuals who expressed interest in serving on the Board.  Bob Shaw is the only homeowner attending at this time.  Todd Campbell and Don Milner have not attended to this date.  

b.   Secretary’s Report Tony Toniolli (John Sell ABSENT):
July 2009 minutes received via email were approved. No corrections needed. 

c.   Treasurer’s Report (Dick Utzke)
Various line items were reviewed.  Two CD’s will mature on 10/19/2009.  A short discussion regarding reinvestment of these funds followed.   Dick will make some phone calls by next board meeting as to how the rates are going and to what investments will be best.  

We have received 3 of the 4 delinquent payments for the HOA dues this year. The delinquent homeowner will continue to be assessed 1.5% interest per month for each month the homeowner is late.  

There are no special financial assessments in effect and none are contemplated.  The financial position of the HPHOA is sound and it is expected to remain that way.                                                    

d.   Project Engineer’s -Frank Bluestein:
Reported on the progress of the tennis courts. It has been delayed several times due to the weather. Frank showed the appointment schedule and how it will be used.   

This system will be in effect when the work on the  tennis courts is completed.

Frank read a letter from a HP resident   in regards to the private drive and the end of Hunters Point Lane.  A letter will be drafted by Frank and Tony and bids will be requested as to how to take care of the cracks etc. before the bad weather begins.

Frank also reported that the water sensor has been put in and we will see about the savings as the months progress. 

e.   Covenants/Architectural Control Committee Report - Bill Montero & Carol Lubell
Bill had several requests for decks and landscaping.  They were Gilmores, 1640 Oak Hills, deck;  Rauchs, at 1840 Squire Ridge Court, landscaping; Woods,  1765 Oak Hills, deck, stucco, windows, etc.;  Williams, at 1750 Oak Hills Drive, stucco, windows, adding stone in the front of the house (project currently on hold). 

Walk-About was briefly discussed.  The results were mailed Aug. 11^th. Carol did the entire walk-about.  A big  thank you to her.  Margi Hungerford, Georgine Fries and Nancy Winkler helped Carol prepare them for mailing. Discussion was also mentioned to how effective this was and everyone agreed to continue to do this annually. 

Carol did contact the homeowner regarding the water problem flowing across the sidewalk on Oak Hill Drive from 1920 Hunters Point Lane was discussed.  The homeowner said that he has spent money on this issue and feels it is up to the city or the HPHOA  at this point.  Tony has called the Colorado Street Division (385-5934) and confirmed that the homeowner is responsible for an injury if there should be one. HPHOA is not responsible.  Michelle has submitted a work order to see what can be done.  They will contact Tony when the evaluators are coming to our area.

It was also mentioned that there is a visible trampoline on Chateau Point.  One of the members of the Covenant Control Committee will see what to do about this.

Carol will also check on the work that is being done on Summit Point Ct. 

f.    Fire Mitigation Report (Bob Biggers):
       Nothing to report at this time. 

g    Web Master (Bill Donaldson)
      Nothing to report at this time. 

h.   Newsletter (Paula Tomlinson – ABSENT)
      No report. 

i.          Welcome Committee (Nancy Winkler)
 Nancy report that she had met the new neighbors at 1680 Stoney Point Ct. and delivered the welcome package.

4.  Old Business:
     The light that has been requested at the cul-de-sac at Oak Hills Drive is on the list but most likely will not happen for awhile.     

5.  New Business: 

6.  Adjourn:  Meeting was adjourned at 8:05 PM. 

Respectfully submitted by Nancy Winkler in the absence of Secretary.