Board Meeting Minutes, September 9, 2008

l. Order:

The HPHOA Board Meeting was called to order by Tony Toniolli, the Board President, at 7:30 p.m. at the home of Dick Utzke.

2. Attendance:

Present:

Tony Toniolli                         President
Bill Montero                         Covenants/ Architecture
Dick Utzke                            Treasurer
Frank Bluestein                     Project Engineering
Bob Biggers                          Fire Mitigation

Absent:

Carol Lubell                          Covenants/Architecture
John Sell                                Secretary
Bill Donaldson                      Webmaster
Paula Tomlinson                    Newsletter

Jim Patton attended later in the evening.

3. Reports of Association Activity:

Order of Business ( Tony Toniolli):

President reviewed the agenda for the meeting

b. Secretary’s Report (John Sell): (absent)

Tony asked if all had received the minutes for the August Board Meeting . All

had read and received the minutes.. All approved.

c. Treasurer’s Report (Dick Utzke)

           Dick reviewed the report with the board and made an explanation in regards to the
           Termination Fee that was made 08/27/2008 from the check register.
           The termination fee was charged by UBS because we closed that account. All
            investments and cash were moved to Fidelity Investments.

All Association dues have been paid.

            There are no special financial assessments in effect and none are contemplated.
            The financial position of the HPHOA is sound and it is expected to remain that
            way.

d. Project Engineer’s Report (Frank Bluestein)

Frank is in the process of replacing the signs at the tennis courts. Netting has been repaired by one of our residents.

Richard Priest the homeowner at 1860 Squire Ridge Court volunteered his
services to seal coat the parking lot at the tennis courts. This was
supposed to be completed last week however it was not completed as promised.
Since it is a voluntary service, we will wait for further word from Richard.

e. Covenants/Architectural Control Committee Report (Bill Montero)

The request for a fire pit has been granted with final approval to be given by
Chris Barth, Fire Wise, of the Fire Department. (They must meet all the requirements and specifications required by the city)
The request for the split rail fence has not been granted at this time. Bill is doing for follow up on the request. This is involving the property from 2150 and 2180 Oak Hills Drive.

Property assessment sheets have all been mailed out.

f. Fire Mitigation Report (Bob Biggers)

Front Range Arborists continue to work in the ravine common area. It was noted that they are doing a great job.

Bob mentioned as a reminder to let homeowners know that if they are doing or have plans to do any upgrades to their house or property please submit a receipt to him for the homeowners credit towards fire mitigation.

g. Webmaster Bill Donaldson (absent)

         Plans have been submitted for the e-mail project that Jim Patton is wanting to
         start. Jim Patton came to the meeting and explained how in detail the
         process will work. Board members had not received the e-mail plan
         authored by Jim and forwarded to board members by Webmaster, therefore
         Jim will e-mail a copy of the plan to Board Members for their comment and
         decision.

h. Newsletter - Paula Tomlinson – (absent)

Newsletter will go out sometime in November unless we are able to get the Fire
Wise Chipper Service. Send any articles that you would like to appear in the newsletter to Tony.

i. Welcome Committee – Nancy Winkler

New homeowner at 1755 Oak Hills has not moved in as yet but will contact
them upon moving in.

4. Old Business: None

5. New Business